At Excel Currencies, we pride ourselves on maintaining the highest levels of security, transparency and integrity in our work, and recognise the importance of protecting and respecting your personal data.
- the information we collect;
- how we use that information;
- when we share information;
- your rights;
- and how to get in contact.
To provide you with our services we need to know things about you. We will only collect information we need to provide you with the services you have requested and will handle your information with the utmost care. Any information we receive about you will be subject to strict controls to minimise the risk of misuse – including unauthorised access to, or disclosure of, your personal data.
Please read this notice carefully, together with our Terms and Conditions and any other documents referred to within. Here we explain the basis on which any information we collect about you, or that you provide to us, will be processed by us and other parties in providing you with the services you use.
Information you provide to us
To open an account or use Excel Currencies services, you will be asked to provide identifying information about yourself (e.g. name, address, and email address), your company and documents to verify the information provided.
In order to make payments, you will be asked to provide the information required to facilitate the payment – e.g. beneficiary information, bank account details and source of funds..
Through the course of our business relationship, we may ask for additional evidence in order for us to comply with our legal obligations – e.g. anti-money laundering regulations. These can include, but are not limited to, documents required to verify any information provided or evidence of source of funds.
Information we collect when you use our website or app
The Excel Currencies user community participants will have their sessions recorded to allow us to capture the feedback to improve our services and help with the development of new products. This will always be based on your consent, which you can withdraw at any time.
For the detection and prevention of fraud and cyber-crime, we will collect information, including session, device and IP address to help ascertain the legitimacy of the account login.
For non-registered users, we may contact you using publicly available information or information from third parties, which you have consented to being shared, to let you know about products that could be relevant for your business.
Once your account is fully set up and you begin to transact with us we will collect, process and store your Excel Currencies financial and transactional information. This information includes the amount, currency, type of transaction, source of funds, exchange rate, recipient name and bank details.
Information about you that we receive from third parties
To protect ourselves and our customers against fraud, we verify the information you provide with Anti-Fraud agencies and Electronic Identity Verification Services. In the course of verification, we receive and process information about you from such services.
All calls are recorded and correspondence retained for the purposes of quality control and training, as evidence of transactions and to fulfil regulation requirements. Any information you disclose to us will be held on these recordings.
Individuals who are not registered users of Excel Currencies
Excel Currencies will collect information about connected parties to an Excel Currencies client during the course of the business relationship from the client to comply with our legal obligations
- e.g. directors or shareholders of a company.
Excel Currencies will collect information required to be able to send a payment to an individual, who may not be an Excel Currencies client. This will include name and bank account details that are required by regulations to process the payment.
We will process your personal data:
As necessary to perform our contractual obligations. – To ensure we process payments and fulfil our side of the contract we will process transaction information, verification information and phone recordings.
As necessary to comply with our legal obligations. – As a financial services company we must collect and process certain information to comply with applicable laws and regulations. These include for:
- Completing due diligence to prevent money laundering and financial crime
- Financial and tax reporting and bookkeeping
- Establishment and defence of legal rights
- For activities relating to the prevention, detection and investigation of crime
Information on connected parties and beneficiaries is used for the purpose it is collected to comply with regulations and to make payments on the Client’s behalf. We will not use this information to market to the non-registered individual unless they have specifically consented to receive these communications.
As necessary for our own legitimate interests. – Excel Currencies aim is to provide an excellent service. There is additional information we may collect that will help us:
- To be able to provide our customers with an excellent service – e.g. contact details, hours of availability and languages
- To notify our customers of market changes, products and Excel Currencies event information that is relevant to them
- To provide service update notifications of any changes to our products and service that affect our customers
Based on your consent:
- To provide general product and market insight to make the most of your Excel Currencies experience
- To perform market research through surveys to help improve our products
- To build a user community to provide feedback in the development and improvement of Excel Currencies products
- To provide offers, competitions and incentives
Excel Currencies uses various banking partners around the world to ensure your payment can get to where it needs to go as quickly as possible. When you transact with Excel Currencies, we may need to share your information with payment providers or banking partners outside of the EEA, such as intermediary or beneficiary banks – e.g. if you ask us to make a USD payment to China the funds would be cleared through an intermediary bank in the US before reaching China.
For transparency, verification and legal requirements, we are required to include certain information on the payment which could include:
- Your name
- Your date of birth
- Your address
- Beneficiary details
- Your national identity reference (e.g. passport)
If you were introduced to Excel Currencies by one of our trusted partners, we may provide them with your information to fulfil our contractual obligations with the partner.
Additionally, we may share your details with a trusted partner for marketing purposes if you have given your consent to do so.
We may share your information with trusted companies providing services to us under confidentiality agreements or to companies that assist us in meeting our obligations to you and our regulators– e.g. the processing of card transactions or the verification of documentation. These companies do not have any rights to market other services with you.
These trusted companies may be outside of the EEA. Excel Currencies will ensure that the company is based in a country with adequate data protections under their law, or that we impose contractual obligations or require them to be certified with a framework of protection deemed suitable by Excel Currencies. Excel Currencies performs due diligence to ensure third parties are compliant with applicable legal and contractual requirements.
Also, we may share your information with any person acting on your behalf provided that you have given us the permission to do so.
Regulators and Law enforcement
We may need to pass necessary information on to Governmental departments, regulatory bodies, the police/law enforcement agencies or other third parties where we are legally compelled to do so - e.g. if we have reason to believe an individual is acting fraudulently and using our services for an illegal purpose.
We will never sell any personal data that we hold about you.
Excel Currencies will only retain your information for as long as is necessary for providing our service to you and will not hold or process your information for any longer than we are legally required to. The criteria used to determine the appropriate retention includes:
- Regulatory requirements Excel Currencies is subject to
- Whether a legal claim could be brought against Excel Currencies
- Necessity of information to provide our service to our customers
- The legal basis for processing – e.g. consent
Information about connected parties and beneficiaries, which may not belong to an Excel Currencies client, are stored for a period to comply with applicable legal requirements.
We communicate with you on a regular basis via email and phone to provide excellent customer service and fulfil requests.
Additionally, we use your email address, phone number and postal address to:
- Provide notification as part of the on-boarding and trading lifecycle
- Send you important changes to our products and services
- Send notices and disclosures required by law
Due to the service-orientated nature of these communications, you cannot opt out to receiving these.
Excel Currencies would like to keep you up to date concerning our products and services.
Once you are a client of Excel Currencies, we may use your information to provide product information, and rate and market updates that are relevant to you and/or your company.
We may also use your information (whether you are a registered Excel Currencies user or a visitor to our website) to keep you up to date on general products, market updates or rate movements provided you have given your consent to do so.
If you change your mind on which communications you would like to receive or how you would like to receive them or you decide that you do not wish to receive these types of communications, you can remove your consent at any time by:
- emailing email@example.com;
- managing your preferences through the Excel Currencies Preference Centre, if you are a registered user;
- Or, at the bottom of any email that you receive.
You will not miss out on any service we provide by not choosing to receive marketing from us and you can change your mind whenever you like as often as you like.
We recognise and support the rights outlined below that you have in relation to your personal information under Data Protection Laws. If you would like to exercise any of the below rights then please contact the Information Security Officer (firstname.lastname@example.org) and we will respond to your query within 1 month.
We will require you to provide proof of your identity and to provide sufficient information to allow us to locate your information.
Non-registered users (e.g. website users, connected parties and beneficiaries of payments) have the same rights as any registered user and can contact Excel Currencies to request these.
For more information about your rights please visit the ICO website.
To ask for information that Excel Currencies holds about you to be corrected.
If you notice any of the information on your account is incorrect, you can contact us and we will make any necessary changes, subject to verification of the information.
To ask us to erase your information if we no longer have a reason to hold it
Excel Currencies will retain your information only for as long as necessary based on our obligations and business needs. This will be in line with our data retention policy. For more information, please see the How long do you hold my information for? section of this Policy. Additionally, you can request for your data to be deleted, subject to our legal and contractual obligations.
We will retain a record of your erasure request but we will not use this information for any other purpose.
To ask for a copy of the information Excel Currencies holds about you
You have the right to request details of the information we hold about you, a description of that data, the purposes for which it is being used and any parties with which we share your information. Where we are legally permitted to, we may decline your request or part of your request, but we will provide an explanation with the response.
To ask Excel Currencies not to further process your information.
If you make a request for us to stop processing information, we will investigate to see if there is compelling reason for processing to continue and will discuss the conclusion of the investigation with you.
You can not object to the processing which is a legal obligation or where we must process your information to satisfy a contract to which you are a party.
Also, you can object to marketing communications at any time. Please see the marketing section for more details.
To ask not to be subject to automated decision making and profiling
Excel Currencies puts people first. There will not be any scenarios in which profiling or automated decision making will have a legal impact on you without a person reviewing or making a decision on the result. If you feel you may have been unfairly impacted, please contact us to discuss this further.
We store all data electronically in a secure manner to protect its confidentiality, integrity and availability. Data is stored on servers which are protected by actively maintained firewalls. We make use of up-to-date anti-virus software and our servers have restricted access.
If you provide paper-based documentation for the purpose of identity verification these will be stored electronically and the original will be destroyed securely or returned to you.
Transmission of data on the internet can never be completely secure. We do not and cannot guarantee the security of information collected or transmitted electronically however, we take reasonable care to safeguard your personal information.
If at any time you are not happy with how we handle your information, you can make a complaint to us. For further information please see our complaints policy.
We would really like the opportunity to set things right with you but you also have the right to raise any data protection concerns with the Information Commissioners Office directly if you are unhappy with the way we are handling your information.
If you would like to get in contact with us, please contact our Information Security Officer at Enterprise House 8 Essex Road, Dartford DA1 2AU, send us an email to email@example.com or call us on +44 1322 221121.
We may amend this policy from time to time. If we make any changes that will affect you, we will be sure to let you know. This will always be published publicly on our website here.